Computer

Microsoft Word Basics

Class 4

🎯 Learning Objectives

📖 Let Us Begin!

Meena's teacher asked the class to write a paragraph about their favourite festival. Meena typed it on the computer using Microsoft Word. She made the heading bold, changed the colour of the title, and printed it out neatly. Her teacher was very impressed!

MS Word is one of the most useful programs on a computer. It is used to write letters, essays, reports, and much more. Let us learn how to use it.

What is MS Word?

Microsoft Word (MS Word) is a word processing software made by Microsoft. It is used to create, edit, format, and print text documents.

Think about it: MS Word is like a very smart notebook. You can type, correct mistakes easily, change the look of your text, and print it — all without wasting paper!

How to Open MS Word

Steps to Open MS Word

Step 1: Click the Start button.

Step 2: Type "Word" in the search box.

Step 3: Click on Microsoft Word from the results.

Step 4: A new blank document opens — you are ready to type!

Typing and Saving a Document

How to Type and Save

Typing: Click anywhere on the white page and start typing using the keyboard. Press Enter to go to a new line.

Saving: Click File > Save As > choose a folder > type a file name > click Save.

Always save your work regularly so you do not lose it!

Formatting Text

Formatting means changing the appearance of text to make it look better or stand out.

FormattingWhat it doesKeyboard Shortcut
BoldMakes text thicker and darkerCtrl + B
ItalicMakes text slant to the rightCtrl + I
UnderlineDraws a line under the textCtrl + U
Font SizeChanges how big or small the text isSelect text, change number in font size box
Font ColourChanges the colour of the textSelect text, click the A with colour in toolbar
To format text: first select (highlight) the text, then click the formatting button. You can also use keyboard shortcuts!

Cut, Copy, and Paste

CommandWhat it doesShortcut
CutRemoves selected text and keeps it in clipboard (to move it)Ctrl + X
CopyMakes a copy of selected text in clipboard (original stays)Ctrl + C
PastePlaces the cut or copied text at the cursor positionCtrl + V
Example

Arjun typed "Jai Hind" at the bottom of his document. He wanted it at the top. He selected the text, pressed Ctrl+X (cut), clicked at the top, and pressed Ctrl+V (paste). Done!

Printing a Document

How to Print

Step 1: Click File in the top menu.

Step 2: Click Print.

Step 3: Choose the printer and number of copies.

Step 4: Click the Print button.

You can also press Ctrl + P to open the print dialog quickly.

Step-by-Step: Write a Short Paragraph in MS Word

Writing "My Favourite Festival"

Step 1: Open MS Word.

Step 2: Type the heading: "My Favourite Festival"

Step 3: Select the heading. Click Bold (Ctrl+B) and increase font size to 16.

Step 4: Press Enter and type your paragraph about Diwali or Eid or any festival you like.

Step 5: Select your paragraph text and change the font colour to dark blue.

Step 6: Save the file as "My Favourite Festival".

Step 7: Print it using File > Print.

📝 Key Words

WordMeaning
MS WordMicrosoft Word — a word processing software
Word ProcessingCreating, editing, and formatting text documents on a computer
FormattingChanging the appearance of text (bold, italic, size, colour)
BoldText that appears thicker and darker
ClipboardA temporary storage area for cut or copied text
CursorThe blinking line that shows where you will type next
⭐ Key Points to Remember

✏️ Practice Questions

A. Fill in the Blanks
1. MS Word is a software used to create documents.
2. The keyboard shortcut for Bold is .
3. To save a file, we click on and then .
4. The command removes text and keeps it in the clipboard.
5. To print a document, we press or go to File > Print.
B. Multiple Choice Questions
1. Which shortcut makes text italic?
(a) Ctrl+B(b) Ctrl+I(c) Ctrl+U
2. Sita wants to copy a sentence without removing it. Which command should she use?
(a) Cut(b) Paste(c) Copy
3. What does formatting mean in MS Word?
(a) Deleting text(b) Changing the appearance of text(c) Printing the document
C. Short Answer
1. What is MS Word? What is it used for?
2. What is the difference between Cut and Copy?
3. Write the steps to print a document in MS Word.
Write and Format!

Open MS Word. Write a short paragraph (4-5 sentences) about your favourite subject in school. Then:

Want to use this as a worksheet? Switch to the A4 printable view.

Computer Science -- Class 4

Topic: Microsoft Word Basics
Name: ____________________________Class: 4Date: ________________
Learning Objectives
What is MS Word?

Microsoft Word (MS Word) is a word processing software used to create, edit, format, and print text documents. It is like a smart notebook where you can type, correct mistakes easily, and print neatly.

Formatting Text
FormattingWhat it doesShortcut
BoldMakes text thicker and darkerCtrl + B
ItalicMakes text slant to the rightCtrl + I
UnderlineDraws a line under the textCtrl + U
Font SizeChanges how big or small the text isChange number in font size box
Font ColourChanges the colour of the textClick the A with colour in toolbar
Cut, Copy, and Paste
CommandWhat it doesShortcut
CutRemoves selected text (to move it)Ctrl + X
CopyMakes a copy of selected textCtrl + C
PastePlaces cut or copied text at cursorCtrl + V
Step-by-Step: Write "My Favourite Festival"

Step 1: Open MS Word.

Step 2: Type the heading "My Favourite Festival". Select it and press Ctrl+B. Change font size to 16.

Step 3: Press Enter and type your paragraph.

Step 4: Select the paragraph and change font colour to dark blue.

Step 5: Save: File > Save As > type name > Save.

Step 6: Print: File > Print, or press Ctrl+P.

Key Words
WordMeaning
MS WordMicrosoft Word -- a word processing software
FormattingChanging the appearance of text
ClipboardTemporary storage for cut or copied text
CursorThe blinking line showing where you will type next

Computer Science -- Class 4 (continued)

Topic: Microsoft Word Basics -- Practice
Key Points to Remember
A. Fill in the Blanks
  1. MS Word is a software used to create documents.
  2. The keyboard shortcut for Bold is .
  3. To save a file, we click on and then .
  4. The command removes text and keeps it in the clipboard.
  5. To print a document, we press or go to File > Print.
B. Multiple Choice Questions
  1. Which shortcut makes text italic?
    (a) Ctrl+B(b) Ctrl+I(c) Ctrl+U
  2. Sita wants to copy a sentence without removing it. Which command should she use?
    (a) Cut(b) Paste(c) Copy
  3. What does formatting mean in MS Word?
    (a) Deleting text(b) Changing the appearance of text(c) Printing the document
C. Short Answer
  1. What is MS Word? What is it used for?
  2. What is the difference between Cut and Copy?
  3. Write the steps to print a document in MS Word.
Write and Format!

Open MS Word. Write a short paragraph (4-5 sentences) about your favourite subject in school. Then:

1. Make the heading Bold and font size 16.

2. Make one sentence Italic.

3. Underline the name of your favourite subject.

4. Save the file as "My Favourite Subject".

Write the name of your favourite subject here: